C O M P N O T E S
Workers' compensation
BWC rebate programs
The Ohio Bureau of Workers' Compensation (BWC) offers employers many different rating, bonus and rebate programs to encourage cost control, return-to-work, efficiency and safety.
If you are interested in enrolling in a BWC program, or are already enrolled, here are some important deadline dates to remember. If you have any questions or if you would like to learn more about these discount programs and the potential savings they have to offer to your organization, click on the program hyperlink or feel free to contact Lora Brooks, Sedgwick Program Specialist at 800.825.6755, ext. 65436.
Private Employers
| Date | Action required |
| August 31, 2021 |
Safety action plan (DFSP-5 form) filing deadline for Drug Free Safety Program 7/1/2021 participants (advanced level only) |
| September 30, 2021 | BWC survey date for the 7/1/2022 experience period |
| November 22, 2021 |
Application deadline for enrolling in the 7/1/2022 Group Rating Program |
Public Employers
| Date | Action required |
| September 30, 2021 |
Drug Free Safety Program annual reporting deadline for the policy year beginning January 1, 2021 |
| September 30, 2021 | EM Cap and One Claim Program safety training requirement deadline |
| September 30, 2021 | Last day to request a change in installment plan or estimated annual payroll for the 2021 policy period |
| November 15, 2021 | Deadline for notifying BWC of installment plan changes or to request deferred payment for 2022 premium payments |
| November 30, 2021 | Application deadline for Drug Free Safety, Industry Specific Safety, and Transitional Work Bonus Programs |
| December 31, 2021 | Deadline for employers participating in the ISSP to complete their loss prevention activities (1-3 activities based on payroll) and SH-29 (on-site consultation survey) |
| December 31, 2021 | Deadline for group employers (rating & retro) with claim(s) in the green period to attend 2 hours of BWC approved safety training or complete BWC’s online accident analysis form and safety class |
BWC true up process for prospective billing was due August 15th
With prospective billing the Bureau of Workers’ Compensation (BWC) requires that all employers true-up their payroll annually. To true-up, private employers were required to report their actual payroll for the 7/1/2020-6/30/2021 policy year and reconcile any differences in premium by August 15, 2021.
If you have not yet completed your true-up, please do so immediately. You can report and pay any additional premium due by clicking here or by calling BWC at 800.644.6292.
Failure to report and pay timely can result in severe penalties. Employers that fail to complete the true-up process will:
- Lose any rebates due from 2020 program participation.
- Be removed from all 2021 discount and rebate programs. The employer will be removed from the program for the entire year, the employer will be re-rated removing the discount, and the remainder of the 2021 installments will be adjusted to account for the rate increase.
- May become ineligible to participate in any 2022 discount and rebate programs if the true-up process is not completed by the program filing deadline.
If you have any questions regarding the true-up process, contact your Sedgwick rate analyst at 800.825.6755.
Effective June 18, 2021 Governor DeWine ended the State of Emergency relating to COVID-19. As a result, payroll reporting exceptions previously implemented by BWC due to COVID-19 will end on June 30, 2021. Therefore, when reporting wages during the next true up cycle in July/August 2022 for the 7/1/2021-6/30/2022 year, payroll for operational (non-clerical) staff continuing teleworking must be reported to the operation classification code. That payroll can no longer be reported under code 8871.
If you have any questions regarding COVID-19 payroll changes, contact your Sedgwick rate analyst at 800.825.6755.
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